Board Composition

Membership (Structure/Terms of Office) nnThe Board of the AMYAC shall comprise 12 persons each of whom shall be elected by AMYAC members for a term of two years.nnEligibilitynn(a) An individual is eligible to be appointed a director if they are an individualnnwho is a member of the Corporation. Rule Book 9.2.1 (a)nn(b) Not withstanding rule 9.2.1(a) an individual cannot be a director if he or she hasnnbeen convicted of an offence against a Commonwealth, State or Territory lawnnand sentenced to imprisonment for:n

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1. 3 months or longer if the offence involved fraud or misappropriation of

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nfunds; orn

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1. one year or longer in the case of any other offence.

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n(c) A conviction referred to in sub-rule (b) does not prevent a person from being anndirector if:n

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1. at least 5 years have passed since the date of conviction; and

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2. the person is not serving a term of imprisonment; or

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niii. the person has been granted an exemption by the Registrar of Aboriginal and Torres Strait Islander Corporations.nn(d) An individual who is disqualified from managing Aboriginal or Torres StraitnnIslander Corporations under Part 6 5 of the CATSI Act may only be appointed, if thennappointment is made:n

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1. with permission granted by the Registrar; or

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2. with leave granted from the Court.

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n(e)  A member is also not eligible to be appointed a director if any other provisions of the Rule Book prevent such an appointment.nnNomination and appointment of new membersn

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• Prior to each AGM nominations for the election of members to the position of director can be received by the Corporation upon the Corporation calling for such nominations.

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• Only AMYAC members whose names are on the Register of Members at the date the elections are called and are eligible for appointment as a director can be nominated for election

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• Each nomination must be proposed and seconded by persons whose names are also on the Register of Members at the time the election is called

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• Each nominee must declare that they are eligible to be appointed as a director.

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• At each AGM there are six (6) positions for director available for election as follows: one (1) senior male cultural advisor; one (1) senior female cultural advisor, one (1) male director, one (1) female director, one (1) male director under 35 years of age and one (1) female director under 35 years of age.

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• At each AGM the positions of those 6 directors who have just completed their 2 year term shall expire, but those persons will be eligible to stand for re-election.

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n Induction of new Board membersnnNew members will be provided with a letter of confirmation of appointment including the following:n

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• Term of appointment

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• Board remuneration

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• A Board Governance Charter which will include:n
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  • the Rule Book (Constitution)

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  • Trust payment Rules

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  • Code of Conduct

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  • Information on legal responsibilities of Boards of Management

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  • Current Strategic Plan

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  • Structure and Location Chart

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  • List of current Board members’ names, addresses and phone numbers

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  • Schedule of Meetings

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nOffice Bearers and their electionnnThe Chairman and Vice Chairman are elected by the Board at the first meeting after the AGM, for a period of one year, and thereafter those persons are eligible for re-election to those positions.nnRetirement & re-election of membersnnIn the event of a Board member retiring prior to the termination of the member’s term of office, the procedure for the appointment of a person to fill the casual vacancy is set out in the Rule Book. A person so appointed shall hold office for the unexpired term of the person whose office is being filled.nnBoard members are eligible for re-election for terms of two years.nnRemoval of member nnIn accordance with Clause 9.10 of the Rule Book, the office of a member of the Board shall become vacant under the following circumstances:n

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• Resignation in writing delivered to the official address of AMYAC or to an Office Bearer of the Board or the Contact Officer (R 9.9);

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• Absence from three successive Board meetings without reasonable excuse (R9.10.2 (a));

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• By resolution of members at a General Meeting (R9.10.2 (b))

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• Disqualification under the CATSI Act.

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nBoard member remuneration and expenses. nnRefer clause 19 of The Rule BooknnOther expenses directly incurred as a result of Board member duties (car travel, parking, attendance at Board sponsored conferences, workshops or training) may be reimbursed at rates prescribed by the Board.